# Sports club WhatsApp and email: free for a small club? > Clubs and associations: match call-ups on WhatsApp, renewal emails from the club mailbox, texts to volunteers. Free plan, no card needed. Source: https://unlimitedmessaging.app/articles/association-sports-club-whatsapp-email Associations · Sports clubs · WhatsApp · Email · SMS # Saturday's squad, Sunday's volunteers, September's renewals. _All from the club's own number._ Unlimited Messaging sends call-ups on WhatsApp, renewal reminders by email from the club's mailbox and texts to members without WhatsApp. Each member gets a personal message, and the answers come back to one inbox. [Start for free](https://app.unlimitedmessaging.app)[See the email channel](https://unlimitedmessaging.app/channels/email) The volunteer secretary's evenings ## A group chat of eighty people, and nobody saw the call-up Unlimited Messaging lets a sports club or an association send match call-ups, membership renewals and volunteer requests by WhatsApp, email and SMS, from the club's own number and mailbox. The free plan fits a small club: unlimited messages, no per-message fee, with a short footer. Medium, at €19 a month, removes it. Thursday night, the coach posts Saturday's squad in the team group. Twenty messages later it is buried under jokes and a lost water bottle, and on Saturday morning two players still ask what time the bus leaves. In September the treasurer chases renewals one by one, and before the tournament someone has to find six volunteers for the snack bar. With Unlimited Messaging, n8n reads the squad from a Google Sheet and sends each player a personal call-up with the time, the venue and the meeting point. They answer "in" or "out", and every reply lands in the same inbox. Renewal reminders leave from the club's mailbox, on Gmail or the club's own domain, and older members who do not use WhatsApp get a text from the club's phone. The same idea serves [private tutors writing to parents](https://unlimitedmessaging.app/articles/private-tutor-messages-parents) and [teams that juggle WhatsApp and email](https://unlimitedmessaging.app/articles/sales-whatsapp-email-one-inbox). How the club's mailbox is connected is on [the email page](https://unlimitedmessaging.app/channels/email). ![Illustration: a megaphone sending chat bubbles, with the headline “Call-ups every member reads”.](https://unlimitedmessaging.app/_next/image?url=%2Fassets%2Farticles%2Fcovers%2Fassociation-sports-club-whatsapp-email-en.png&w=3840&q=75) Definition Personal call-up A message sent to each selected player or member individually, with the match or event details, rather than one post in a group chat, so that every recipient sees it and answers it. match convocation, squad selection message, team call-up, event invitation to members What changes ## What Unlimited Messaging changes for a club or an association The group chat stays for the banter. The messages that need an answer go to each member directly. 1. 01 ### Call-ups every player reads Each selected player gets their own WhatsApp message with kick-off, venue and meeting point. Answers arrive one by one in the inbox, so the coach knows who is coming before Friday. 2. 02 ### Renewals from the club's address The renewal reminder leaves from the club's mailbox, the one members already know, and lands in their regular inbox rather than in a group they muted. 3. 03 ### Volunteers found in one evening One request sends the volunteer call on WhatsApp and by SMS. Replies come back to one list, and Claude or ChatGPT can sum up who took which shift. 4. 04 ### Free while the club is small No per-message fee and no card on the free plan, only a short footer on messages. Medium, at €19 a month, removes it. Setup ## Ready before next weekend's fixtures 1. 01 ### Create the club's account Free sign-up, no credit card. The free plan sends unlimited messages. 2. 02 ### Link the club's number and mailbox Scan a QR code to link the club's WhatsApp, connect the club's mailbox over IMAP/SMTP and, for SMS, install the free Android app on the club's phone. 3. 03 ### Send from your member sheet Keep members in a Google Sheet. In n8n, the Unlimited Messaging node sends each row its message: call-up, renewal or volunteer request. Copy-ready messages ## 5 messages for members, players and volunteers Replace what is in brackets. Written to be answered in one word. 1. 01 · WhatsApp ### Match call-up Hi \[First name\], you are selected for \[team\] vs \[opponent\] on \[day\]. Meeting at \[time\], \[place\]. Kick-off \[time\]. Reply IN or OUT before Thursday 8 pm. Thanks! 2. 02 · Email ### Membership renewal Hello \[First name\], The new season starts on \[date\]. Your membership for \[season\] is \[amount\]. You can renew \[how: online link, at the clubhouse, by transfer\] before \[date\] to keep your place in \[team or activity\]. See you soon, \[Name\], \[role\] at \[Club name\] 3. 03 · WhatsApp ### Volunteer request Hi \[First name\], we need help for \[event\] on \[date\]: \[shift 1\], \[shift 2\] or \[shift 3\]. Reply with the shift you can take. Thank you, the club runs on people like you! 4. 04 · SMS ### Last-minute change \[Club name\]: \[event\] on \[day\] is \[cancelled / moved to time or place\]. Reason: \[reason\]. More details on WhatsApp or by email. 5. 05 · Email ### General assembly notice Hello \[First name\], Our annual general assembly takes place on \[date\] at \[time\], \[place\]. On the agenda: \[items\]. If you cannot attend, you can give your proxy to another member by replying to this email. \[Name\], \[role\] at \[Club name\] Good to know ## Before you message the whole club 1. 01 ### Free plan: a footer, and an announced limit Free messages end with a short "Sent with UnlimitedMessaging.app" line, and a recipient limit on the free plan is announced as coming soon. A club that wants no footer, or attachments, moves to Medium at €19 a month. 2. 02 ### Members' data, used for the club Write to members about club life, keep their details for a set period and delete them after, as data protection authorities such as the CNIL recommend for amateur sport. 3. 03 ### WhatsApp to people who know the club Message members who gave you their number. Mass messages to strangers get a number banned, whatever the tool. SMS go out at about 30 every 30 minutes. 4. 04 ### Online payment is another tool Unlimited Messaging sends and receives messages. For online membership payment or a member directory, a dedicated association tool does it, and n8n can connect the two. Key takeaway ### Every member reached, nobody lost in the group chat Call-ups, renewals and volunteer requests leave from the club's own number and mailbox, one person at a time, and the answers come back to one place, on the free plan. FAQ ## Questions clubs and associations ask Yes, the free plan is permanent, with no card and no per-message fee. The catch: a short "Sent with UnlimitedMessaging.app" line at the end of messages. Medium, at €19 a month, removes it. Keep the group for chatting. A personal message is seen and answered by each player, and the replies are easy to count, which a busy group never gives you. Yes. Connect Gmail with an app password or a mailbox on the club's domain over IMAP/SMTP. Outlook and Microsoft 365 are not supported yet. No. They get a normal WhatsApp message, email or text. Only the club installs the Android app, on the phone that sends the SMS. Email attachments are on the paid plans, from Medium. On the free plan, put a link to the form in the message. Sources ## Sources & references To check the information in this article for yourself: 1. [01Keeping and deleting personal data in amateur sport↗CNIL](https://cnil.fr/fr/sport-amateur-hors-contrat/tester-votre-conformite-au-rgpd/conservation-et-destruction) 2. [02WhatsApp Terms of Service↗WhatsApp](https://www.whatsapp.com/legal/terms-of-service) 3. [03n8n documentation↗n8n](https://docs.n8n.io/) 4. [04SmsManager (sending SMS on Android)↗Android Developers](https://developer.android.com/reference/android/telephony/SmsManager) ![Ilian, senior software engineer](https://ilianazz.com/images/iliazz.png) Written by [Ilian](https://unlimitedmessaging.app/authors/ilian) · Senior Software Engineer A senior software engineer, he founds and runs several tech companies. He builds products around messaging APIs, automation and AI integration, and shares here what he learns while building. [View LinkedIn profile↗](https://www.linkedin.com/in/ilianAzz/)Updated November 9, 2026 ![](https://unlimitedmessaging.app/assets/logos/whatsapp.svg)![](https://unlimitedmessaging.app/assets/logos/email.svg)![](https://unlimitedmessaging.app/assets/logos/sms.svg) ## Reach every member without chasing the group chat Free, no credit card, from the club's own number. 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