Associations · Sports clubs · WhatsApp · Email · SMS
Saturday's squad, Sunday's volunteers, September's renewals.
All from the club's own number.
Unlimited Messaging sends call-ups on WhatsApp, renewal reminders by email from the club's mailbox and texts to members without WhatsApp. Each member gets a personal message, and the answers come back to one inbox.
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Claude
ChatGPT
Le Chat
GeminiThe volunteer secretary's evenings
A group chat of eighty people, and nobody saw the call-up
Unlimited Messaging lets a sports club or an association send match call-ups, membership renewals and volunteer requests by WhatsApp, email and SMS, from the club's own number and mailbox. The free plan fits a small club: unlimited messages, no per-message fee, with a short footer. Medium, at €19 a month, removes it.
Thursday night, the coach posts Saturday's squad in the team group. Twenty messages later it is buried under jokes and a lost water bottle, and on Saturday morning two players still ask what time the bus leaves. In September the treasurer chases renewals one by one, and before the tournament someone has to find six volunteers for the snack bar.
With Unlimited Messaging, n8n reads the squad from a Google Sheet and sends each player a personal call-up with the time, the venue and the meeting point. They answer "in" or "out", and every reply lands in the same inbox. Renewal reminders leave from the club's mailbox, on Gmail or the club's own domain, and older members who do not use WhatsApp get a text from the club's phone.
The same idea serves private tutors writing to parents and teams that juggle WhatsApp and email. How the club's mailbox is connected is on the email page.
What changes
What Unlimited Messaging changes for a club or an association
The group chat stays for the banter. The messages that need an answer go to each member directly.
Call-ups every player reads
Each selected player gets their own WhatsApp message with kick-off, venue and meeting point. Answers arrive one by one in the inbox, so the coach knows who is coming before Friday.
Renewals from the club's address
The renewal reminder leaves from the club's mailbox, the one members already know, and lands in their regular inbox rather than in a group they muted.
Volunteers found in one evening
One request sends the volunteer call on WhatsApp and by SMS. Replies come back to one list, and Claude or ChatGPT can sum up who took which shift.
Free while the club is small
No per-message fee and no card on the free plan, only a short footer on messages. Medium, at €19 a month, removes it.
Setup
Ready before next weekend's fixtures
- 01
Create the club's account
Free sign-up, no credit card. The free plan sends unlimited messages.
- 02
Link the club's number and mailbox
Scan a QR code to link the club's WhatsApp, connect the club's mailbox over IMAP/SMTP and, for SMS, install the free Android app on the club's phone.
- 03
Send from your member sheet
Keep members in a Google Sheet. In n8n, the Unlimited Messaging node sends each row its message: call-up, renewal or volunteer request.
Copy-ready messages
5 messages for members, players and volunteers
Replace what is in brackets. Written to be answered in one word.
- 01 · WhatsApp
Match call-up
Hi [First name], you are selected for [team] vs [opponent] on [day]. Meeting at [time], [place]. Kick-off [time]. Reply IN or OUT before Thursday 8 pm. Thanks!
- 02 · Email
Membership renewal
Hello [First name], The new season starts on [date]. Your membership for [season] is [amount]. You can renew [how: online link, at the clubhouse, by transfer] before [date] to keep your place in [team or activity]. See you soon, [Name], [role] at [Club name]
- 03 · WhatsApp
Volunteer request
Hi [First name], we need help for [event] on [date]: [shift 1], [shift 2] or [shift 3]. Reply with the shift you can take. Thank you, the club runs on people like you!
- 04 · SMS
Last-minute change
[Club name]: [event] on [day] is [cancelled / moved to time or place]. Reason: [reason]. More details on WhatsApp or by email.
- 05 · Email
General assembly notice
Hello [First name], Our annual general assembly takes place on [date] at [time], [place]. On the agenda: [items]. If you cannot attend, you can give your proxy to another member by replying to this email. [Name], [role] at [Club name]
Good to know
Before you message the whole club
Free plan: a footer, and an announced limit
Free messages end with a short "Sent with UnlimitedMessaging.app" line, and a recipient limit on the free plan is announced as coming soon. A club that wants no footer, or attachments, moves to Medium at €19 a month.
Members' data, used for the club
Write to members about club life, keep their details for a set period and delete them after, as data protection authorities such as the CNIL recommend for amateur sport.
WhatsApp to people who know the club
Message members who gave you their number. Mass messages to strangers get a number banned, whatever the tool. SMS go out at about 30 every 30 minutes.
Online payment is another tool
Unlimited Messaging sends and receives messages. For online membership payment or a member directory, a dedicated association tool does it, and n8n can connect the two.
FAQ
Questions clubs and associations ask
Sources
Sources & references
To check the information in this article for yourself:
Written by
Ilian · Senior Software Engineer
A senior software engineer, he founds and runs several tech companies. He builds products around messaging APIs, automation and AI integration, and shares here what he learns while building.
Reach every member without chasing the group chat
Free, no credit card, from the club's own number.